Job Openings >> Program Assistant
Program Assistant
Summary
Title:Program Assistant
ID:1015
Location:Los Angeles, CA
Department:Administrative
Job Type:Non-exempt (hourly)
Salary Range:40,000- 55,000
Description

Liberty Hill’s work is focused on Los Angeles County, however we understand that what happens in L.A. influences the nation. In this historical moment, we believe it is especially important for Los Angeles to be a beacon of social justice nationwide.

OUR APPROACH: Liberty Hill is a public foundation founded in 1976 to power social change from the ground up by fueling grassroots community organizing. Every dollar invested in community organizing yields a $90 return in community benefits through progressive policy change. We support organizers who are tackling injustice with our three-pronged strategy, involving:

  • Grantmaking. Liberty Hill’s unique approach to grantmaking ensures that social justice organizations have the resources they need to win campaigns and defend underserved communities. With input from seasoned activists, policy experts and academics, Liberty Hill awards grants to L.A.’s most effective grassroots groups. At the same time, our rapid response funds can move money fast in times of crisis or opportunity.
  • Leadership Training. When it comes to fighting for justice, leadership matters. Through Liberty Hill’s Wally Marks Leadership Institute, we help rising organizers and activists develop crucial skills, from building successful campaigns to financial management for nonprofits. With the Commissions Training Program, Liberty Hill prepares community leaders to serve effectively on L.A.’s many influential boards and commissions.
     
  • Alliance Building. Liberty Hill works at the intersections of philanthropy, grassroots organizing and public policy, forging powerful relationships and building coalitions between funders, activists and policymakers. Coalitions established by Liberty Hill have influenced everything from school discipline practices to environmental regulations.
     
  • Agenda for a Just Future. Liberty Hill launched the Agenda for a Just Future to fight for our youth, our health and our homes with three focused campaigns. We believe we can stop incarcerating kids, ensure adequate affordable housing for every Angeleno and end the oil drilling that sickens our region’s poorest communities.

Position Overview

The Program Assistant will work collaboratively with key program stakeholders to support Liberty Hill programs. In particular, the Program Assistant will provide administrative support for grantmaking, training, and coalition functions. The Program Assistant will coordinate both in-person and virtual event and workshop logistics and prepare program team materials; conduct research and draft reports, correspondence and other related documents; process grant applications and enter data into relevant databases, and manage department financial documentation such as processing check requests from vendors.

Primary Responsibilities and Essential Functions

Wally Marks Leadership Institute Training Programs

  • Assist the Deputy Director of Capacity Building with the coordination of all training programs (both virtual and in-person) including recruitment & selection, support with outreach correspondence to program participants etc.
  • Attend and take notes in meetings with program consultant on curriculum development and track changes in program design.
  • Attend and take notes for various Liberty Hill and community meetings, informational sessions, in person and virtual when requested (i.e. LA County Measure J Taskforce meeting, Community Townhalls etc.)
  • Coordinate and support event planning and logistics for all trainings, both in-person and virtual
  • Compile training session evaluation results and conduct data entry.
  • Manage communications flow between program participants, consultants, and speaker, and the senior program manager.
  • Provide research and monitoring of placement and appointment opportunities on councils, board, commissions, etc.
  • Track consultant hours, prepare invoices and processes check requests.
  • Set up and maintains files including documents and reports from program participants.
  • Coordinate networking opportunities for program participants, as opportunities arise.
  • Provide feedback on trainings, including logistics and implementation for program improvement, when required
  • Engage in special projects as assigned.
Grant Making
  • Provide support and/or training on grants administration.
  • With other Program staff, evaluate Fund for Change grant proposals.
  • Assist in developing landscape analyses for the Fund for Change.

General Departmental Support

  • Provide general administrative support to the entire program department, including coordinating key projects with the Youth Justice, Environmental Justice, and Housing Justice teams.
  • Support programs, trainings, and public events, such as vendor coordination, check requests, and consultant payment.
  • Provide general administrative support including back-up reception coverage, virtual office organization, scanning/photocopying, preparing correspondence and mailings, filing, scheduling, transcription and data entry.
  • Provide maintenance of outreach lists across Programs teams
  • Provide coverage and note taking on key meetings and brief staff when appropriate
  • Help maintain financial tracking systems
  • Maintain and organize data storage systems and ensure consistent archiving of information
  • Other duties as assigned, including administrative and supportive functions.
Minimum Qualifications
  • Interest in and commitment to social justice issues.
  • Six months to 2 years of experience in administrative support. Experience in a nonprofit setting is preferred.
  • Computer proficiency in Windows operating system and MS Office software including Word, Excel, Access and Publisher. Ability to operate Internet applications and email as well as proprietary and external vendor programs including database software.

​​​​​​​Skills in:

  • Judgment and analysis
  • Organization and time management
  • Teamwork and customer service
  • Written and verbal communication
  • Organization and detail orientation
  • Prioritization and multi-tasking
  • Time and workload management

Knowledge of:

Professional correspondence creation using proper spelling, grammar and punctuation
  • Current technology (including Zoom or virtual meeting platforms) and computer software.

 

Preferred Qualifications

  • Relevant mission related work.
  • Knowledge of basic fundraising and donor relations processes. 

Physical Requirements

  • Manual dexterity for operating a computer keyboard, printer, facsimile machine, photocopier, calculator and/or ten-key adding machine.
  • Ability to sit at a desk or conference table for extended periods of time within an office environment.
  • Ability to lift up to 15 pounds.

Liberty Hill Foundation isn’t just an equal opportunity employer, we’re actively seeking to build a diverse and inclusive team with a wide range of backgrounds, perspectives, and skills to support the incredible diversity of grassroots organizing across the country. LHF does not discriminate based upon race/ethnicity, religion, national origin, gender, sexual orientation, gender identity, gender expression, age, status as a veteran, status as an individual with a disability, and any other characteristics.

 

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