Job Openings >> Grants Admin Associate
Grants Admin Associate
Summary
Title:Grants Admin Associate
ID:1011
Location:Los Angeles, CA
Department:Administrative
Job Type:Non-exempt (hourly)
Salary Range:40,000-60,000
Description

Liberty Hill’s work is focused on Los Angeles County, however we understand that what happens in L.A. influences the nation. In this historical moment, we believe it is especially important for Los Angeles to be a beacon of social justice nationwide.

OUR APPROACH: Liberty Hill is a public foundation founded in 1976 to power social change from the ground up by fueling grassroots community organizing. Every dollar invested in community organizing yields a $90 return in community benefits through progressive policy change. We support organizers who are tackling injustice with our three-pronged strategy, involving:

  • Grant making - Liberty Hill’s unique approach to grant making ensures that social justice organizations that build power through grassroots community organizing, coalition building and partnerships, and advocacy have the resources they need to win campaigns and defend underserved communities.The Foundation also focuses on organizations led by and for most impacted by systemic injustice, largely low-income communities of color, because they are best suited to create their own solutions. With input from seasoned activists and policy experts, Liberty Hill awards grants to L.A.’s most effective grassroots groups. At the same time, our rapid response funds can move money fast in times of crisis or opportunity.
  • Leadership Training - When it comes to fighting for justice, leadership matters. Through Liberty Hill’s Wally Marks Leadership Institute, we have provided hundreds of rising organizers and activists across Los Angeles County with tools and skills to help change themselves and their communities. With the Commissions Training Program, Liberty Hill prepares community leaders to serve effectively on L.A.’s many influential boards and commissions.
  • Alliance Building - Liberty Hill works at the intersections of philanthropy, grassroots organizing and public policy, forging powerful relationships and building coalitions between funders, activists and policymakers. Coalitions established by Liberty Hill have influenced everything from school discipline practices to environmental regulations.

In 2017 Liberty Hill launched the Agenda for a Just Future (AJF) to fight for our youth, our health and our homes with three focused campaigns. We believe we can stop incarcerating kids, ensure adequate affordable housing for every Angeleno and end the oil drilling that sickens our region’s poorest communities.


Position Overview

The Grants Associate will work collaboratively with the Grant Making Team to administer and coordinate all competitive, partnership and donor-advised grant making at Liberty Hill, which totals upwards of $12 million annually. Liberty Hill has interconnected grant making strategies build broad social movements and advance economic, racial, LGBTQ and environmental justice.

 

The Fund for Change is Liberty Hill’s primary competitive grant making program. Its goal is to support community organizing in Los Angeles that builds power to win progressive, social justice policies across issue areas. The Fund for Change distributes approximately $1 million annually to support organizations in low-income community of color that are driven by people directly impacted by injustices. The Grants Associate will be responsible for supporting this annual process as a part of the Program team and as the administrator of the grant making process.

 

Liberty Hill’s partnership grants support our Agenda for a Just Future (AJF), including three primary goals in Los Angeles County: fight for a roof over every head, eliminate neighborhood oil drilling, and end youth incarceration, as we know it. Liberty Hill runs grant-making programs that supports these campaigns, in partnership with other funders and organizations. The Grants Associate will be responsible for coordinating with AJF policy and program staff on the administration for these grants and maintaining reporting records throughout the year. These grants total between $1 million and $3 million per year.

 

The Donor Advised Fund program issues 600-800 grants per year totaling approximately $8 million from approximately 70 funds. The Grants Associate will support the weekly grant making process for these grants, including due diligence and vetting of the organizations, ensuring ACH information is received, issuing the check requests, communicating with the grantee organizations, and receiving final reports when applicable.

 

Primary Responsibilities and Essential Functions

 

General Grant Making Coordination
 

  • Coordinates among relevant Liberty Hill internal and external stakeholders: Finance, Advancement and Program colleagues, grantees, and in limited cases board members and donors.
  • Prepares and issues grant-related correspondence including grant agreements, award and declination letters and reporting forms.
  • Disseminates announcements of the Foundation’s funding opportunities. Maintains outreach database for grant application requests for various funds.
  • Logs incoming proposals or grants into the grant-making database, including constituent codes.
  • Processes grant applications as well as grant request approvals and declinations in the database.
  • Ensures ACH information has been received, prepares check requests, and performs database entry of payments and requirements.
  • Prepares and maintains grant files, ensuring complete information and pertinent documents including reports, background information, and IRS letters of determination, fiscal sponsor letters and Memoranda of Understanding.
  • Generates reports from grant making database.
  • Other duties as assigned, including administrative and supportive functions.

Competitive Funds Grant Making
 

  • Communicates with grantees and Community Funding Board, a group of community members and social justice experts who review grant proposals and shape grant decisions
  • Assists with webinars and workshops for funding programs including processing mailings, preparing workshop packets, duplicating materials and forwarding funding guidelines.
  • Supports and assists annual grant making meeting logistics with Community Funding Board, and assists with meeting preparation in addition to providing support during meetings.
  • Supports the Grants Manager in producing the proposal packet for funding cycles including grant making documents, statistical information and grant review team contact information.
  • Supports the preparation and issuing of grant-related correspondence including grant agreements, award and declination letters and reporting forms.

 

Partnership Funds Grant Making Administration
 

  • Coordinates with Liberty Hill program staff on priority program areas, following grant making timelines and processes.
  • Maintains system for grant report requests and receipt.
  • Supports special projects, as they arise.

Donor Advised Fund (DAF) Grants Administration

  • Supports grants manager in tasks related to performing due diligence.
  • Maintains database records
  • Coordinates with Finance team to ensure timely collection of ACH information
  • Issues check requests and maintains accurate information in grantee database.
  • Notifies grantees and prepares grant awards.
  • Follows up on outstanding payments and issues requests to re-issue.
  • Produces periodic reports from the database and quarterly or annual statistics on DAF grants.
  • Provides and subtotals data for Form 990.
  • Researches organizations for profiles and docket summaries for DAFs and giving circles.
  • Communicates with prospective grantees for budget information and program details as needed.
  • Supports annual scholarship application/award cycle

 

Minimum Qualifications

Knowledge of:

  • Professional correspondence creation using proper spelling, grammar and punctuation.
  • Current technology and computer software.

Skills in:

  • Organization, detail orientation, and time management
  • Prioritization and multi-tasking.
  • Time and workload management.
  • Critical thinking, judgment, and analysis.
  • Teamwork and customer service.
  • Written and verbal communication.
  • Demonstrated commitment to social justice, equity issues, and racial justice; special interest in social movements and community organizing.
  • Bachelor’s degree or equivalent combination of education, training and experience.
  • One to three years of experience in a grant making capacity is preferred, including experience with grant making software such as GrantedGE, Sage, Fluxx, Raiser’s Edge
  • General knowledge of regulations related to charitable giving
  • Understanding of basic research practices, including internet research, surveys, interviews, etc.
  • Computer proficiency in Windows operating system and MS Office software including Word, Excel, and Access. Ability to operate Internet applications and email as well as proprietary and external vendor programs including database software (Blackbaud), Asana, Slack.

 

Preferred Qualifications

  • Existing working relationships with racial equity and social justice organizations in Los Angeles.
  • Track-record of effective meeting facilitation.
  • Has personal lived experience that directly relates to the role and responsibility of the position
  • Is familiar with the concept of systemic oppression in America
  • Is familiar with social and racial justice

Physical Requirements

  • Manual dexterity for operating a computer keyboard, printer, facsimile machine, photocopier, calculator and/or ten-key adding machine.
  • Ability to sit at a desk or conference table for extended periods within an office environment.
  • Ability to lift up to 15 pounds.

 

Liberty Hill Foundation is not just an equal opportunity employer; we are actively seeking to build a diverse and inclusive team with a wide range of backgrounds, perspectives, and skills to support the incredible diversity of grassroots organizing across the country. LHF does not discriminate based upon race/ethnicity, religion, national origin, gender, sexual orientation, gender identity, gender expression, age, status as a veteran, status as an individual with a disability, and any other characteristics

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